GoB and GoBD Compliance

GoB and GOBD compliance

GoB and GoBD compliance as a tax law basis

GoB and GoBD: The principles of proper accounting

Since 2015, the Principles of Proper Accounting (GoB) and the Principles for the Proper Keeping and Storage of Books, Records and Documents in Electronic Form and for Data Access (GoBD) have applied throughout Germany as the tax law basis. They set out the rules for creating, changing, arranging and archiving invoice documents.

Since 2017, non-compliance with these principles can result in fines.

In order to act safely here, it is recommended that companies automate their billing & invoicing processes using software that already complies with the principles. Our products are certified and offer this security to customers.

Automatic financial processes as solution

Automated, digital financial processes make it much easier to comply with the principles – which are complicated at first glance – and offer far-reaching advantages over manual invoice generation in other programs.

Software products from JustOn guarantee tax-compliant invoice creation, seamless, secure and timely archiving of data and receipts, and document storage.

In addition, the verifiability of all bookings is improved.

Companies benefit from time savings both during the fiscal year and when preparing the annual accounts, for which the software already provides the complete information.

Certification according to IDW PS 880

JustOn Billing & Invoice Management is certified according to IDW PS 880 standard for information security applicable in Germany. This certificate gives users the assurance that the principles for creating, editing and archiving invoice documents in the billing process are being followed.

The IDW PS 880 standard confirms that automatic billing & invoicing using software from JustOn complies with the GoB and the GoBD.

Even if these principles change, our customers are on the safe side because our software is regularly adapted to the new regulations.

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Accounts Receivable

Accounts receivable

Reliable payment and accounts receivables management

Automatic accounts receivable

JustOn solves your challenges in accounts receivable management.

The software controls the process from booking an invoice, to checking the incoming payment, managing credits, creating reminders, and to registering and booking the payment receipt.

Preconfigured revenue reports help you to find late payments and to remind outstanding amounts.

Balance overview

Balance overviews and revenue reports show all customer transactions at a glance, be it debits or credits. The 360-degree customer view facilitates your account management.

With JustOn you always have a clear view on your customer’s balance records:

  • Invoices
  • Credits
  • Payment transactions
  • Refunds
  • Prepayments
  • Dunning reminder fees

Fast and correct payment registration

JustOn registers incoming payments from external systems and assigns them to invoices.

Preconfigured interfaces to payment providers allow faster payments:

  • Mollie
  • Adyen

JustOn also supports payments, payment management and payment reconciliation by

Reliable dunning process

The software automatically generates and sends reminders for outstanding payments. This helps accelerating account settlement.

  • The integrated dunning feature supports you in
  • Tracking and
  • Claiming outstanding payments

In the dunning proccess, you define how your customers have to settle due amounts:

  • Dunning levels
  • Payment due dates
  • Dunning fees

Data transfer in accounting systems

Use the JustOn integrations to external accounting systems like DATEV, SAP or Sage. This makes it perfectly easy to directly transfer invoices, payment data and relevant booking details to your tax consultants.

In this context, JustOn supports you by

  • Generating booking details for invoices
  • Exporting invoices to CSV files
  • Generating account statements that summarize the transactions of a customer for a certain period
  • Performing the initial account assignment

Direct data transfer to DATEV

The JustOn Connector for DATEV, made by JustOn and DATEV, provides for a secure and direct transfer of bookkeeping data from JustOn to DATEV Unternehmen online.

Use the JustOn Connector for DATEV to transfer all documents and relevant accounting data to the DATEV systems and thus to your tax consultancy.

Take a test drive or install our free 30 days trial: you get it on Salesforce marketplace AppExchange.

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Banking in Salesforce

Banking in Salesforce

Automatic EBICS-compliant banking in Salesforce

Automatic Banking in Salesforce

JustOn Cash Management enables EBICS-compliant banking and thus automatic, secure data exchange between Salesforce CRM or Salesforce applications and banks.

In compliance with the European Electronic Banking Internet Communication Standard (EBICS), companies can use the app to manage incoming payments, trigger SEPA direct debits and reconcile transactions automatically.

Protection for sensitive financial data

The bank connection via the European communication standard EBICS guarantees the best possible protection for sensitive financial data and enables flexible communication with multiple banks (multibanking).

The EBICS-compliant bank integration receives payment information directly without third-party providers, imports it into Salesforce CRM and matches it to the corresponding outstanding receivable.

JustOn_Cash_Management_Payment_Management

Overview of all banking data

Automatic banking via JustOn Cash Management offers one advantage above all.

All bank data, i.e. outgoing and incoming payments are mapped transparently, providing an overview of cash flow at all times.

Native Salesforce development

The bank integration, developed natively on Salesforce, integrates seamlessly with other JustOn products and all major ISV applications available on the Salesforce marketplace AppExchange – including Salesforce CPQ & Billing and Salesforce Order Management, as well as any custom object that maps a receivable.

Users work in the familiar Salesforce user interface with the security and effectiveness of the world’s best CRM platform.

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Automatic Payment Reconciliation

Automatic payment reconciliation

Matching of payments with invoices in Salesforce

Payment reconciliation via online banking

JustOn Cash Management connects your bank accounts via an EBICS-compliant integration with Salesforce and checks the incoming payments. It does not matter whether the payment was effected via a payment service provider, a SEPA direct debit or directly.

The system automatically matches incoming payments to your receivables stored in Salesforce. After successful matching, it completes the settlement, reconciling the receivables with the payments.

Direct connection to dunning processes

If payments have not been received, the system can n ow trigger the automatic dunning run to generate and send reminders and dunning letters.

Of course, you can use the automatic payment reconciliation and the following dunning process regardless of location and at any time, as they are 100% integrated into the Salesforce platform.

KPI at a glance

Automatic payment reconciliation is an important basis for successful liquidity management: It ensures that payments are received reliably and on time.

The extensive analysis functions of our software are helpful in this regard. Preconfigured or individual reports give you an overview of all transactions and your current cash flow. In addition, the analysis of the payment reconciliation helps you to make forecasts on customer churn.

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Analytics and Reports

Analytics and Reports

Data analytics for successful liquidity management

Key metrics at a glance

In addition to the automatic invoicing & payment management, JustOn offers a flexible analytics system.

Using preconfigured reports, which you can easily adjust to your needs, you always keep track of finances, customers and key performance indicators.

Data evaluation becomes the basis for creating value and new business models, thus becoming a genuine value itself.

Real-time revenue data

JustOn gives you real-time access to your revenue data. On this basis, you can develop new business models, improve the customer loyality and control your company purposefully using financial metrics.

The automated reporting system of JustOn shows for example insights into recurring revenue, one-time revenue and usage-based data.

The consistent use and analysis of data becomes an important driving force for your company’s growth.

Overview of revenues and KPI

Our data analytics and reports not only give you an overview of your revenues, but also of all relevant key performance indicators (KPI).

Automated reports and analyses also enable you to evaluate key performance indicators in a well-founded manner:

360-Degree Customer View

Analytics and reports are gaining ever more importance with respect to the customer and the customer churn. Transparent reports show the payment behaviour, which can be used to forecast future customer behavior, detect customer churn at an early stage and, at best, prevent it.

JustOn offers a reporting system, that combines different data:

  • Customer and usage-based data
  • Trouble ticket and order management data
  • Invoicing and accounting data

Based on customized reports, you can create customer profiles that help you to improve the customer loyality.

Data analysis as key to success

The JustOn analytics system enables revenue forecasts, becoming the sound base for the future development of your business, your products and services.

The enhanced analytics and reporting capabilities, which include contract-based data, and the view on relevant key indicators allow you to generate, for example, real-time previews of expected revenue based on current contracts or subscriptions.

JustOn also considers the accrued liabilities. The accrual represents a particular challenge in revenue forecasting because sales are not always posted in the period in which they are settled (revenue recognition).

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Cloud Girafe

Cloud Girafe –
Your JustOn partner in France

Cloud Girafe accompanies you on Salesforce from lead generation to invoicing with JustOn's reliable, standards-compliant tools.

David Boukhors, CEO Cloud Girafe

Cloud Girafe – Salesforce PDO Partner

Cloud Girafe is a company that specializes in Salesforce services as a Salesforce PDO Silver Partner since 2017.

The company works with a proven methodology to improve the productivity and processes of their customers.

In addition, Cloud Girafe offers integration of any tool, resolution of integration issues, implementation of CPQ+ solution, invoicing in Salesforce, and sourcing of specialized IT and MOA talent. With Cloud Girafe, you can grow successfully.

Learn more: https://cloudgirafe.fr

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Apracor

Apracor – important implementation partner for JustOn

Apracor_Christoph-Eschweiler

Our partnership with JustOn enables us to reliably and efficiently map the the entire Quote-to-Cash process for our customers. This allows us to drive digitalisation in areas such as billing and dunning, while leveraging the full potential of the Salesforce Platform.

Christoph Eschweiler, CEO Apracor

Apracor – High-quality process consulting and implementation

 

APRACOR has been a full-service Salesforce agency since 2013. We excel in process consulting and high-quality technical implementation for all Salesforce clouds.

With expertise in the Quote-to-Cash process, seamless data integration, simplified migration and improved data management, we ensure to accelerate your digital transformation. As one of the few Salesforce license resellers in Germany and Austria, we are your contact for all Salesforce requirements.

More information: www.apracor.com

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