Recurring Billing

Recurring Billing

Recurring billing of subscriptions in Salesforce

Recurring billing – a model for success

Subscription billing – the recurring billing based on subscriptions and periodic contracts – is a particular strength of our software. Creating recurring invoices is based on an automated process that enables companies to generate and send invoices to their customers at regular intervals.

Recurring billing is an important part of the subscription management, the most successful business model of our time. This model owes its success to several key advantages it offers companies and customers compared to one-time sales.

Benefits of Subscription Billing

A subscription model allows companies to combine details like products, prices and terms in one contract, the billing of which can be easily automated. Using subscriptions, end customers are given the flexibility to buy products and services precisely according to their own needs.

These contracts, which are typical for subscription management, offer further benefits for companies and their customers: Through regularly receiving payments, companies can better assess their liquidity, prospectively plan their finances, and build long-term customer relationships. Customers, on the other hand, benefit from predictable, regular and constant expenses and their planning over a long term.

Subscriptions as basis for recurring billing

Subscription contracts record and manage all data relevant to billing:

  • Items in the form of products or services
  • Pricing model including price tiers, discounts and automatic price increases
  • Options for installments
  • Start and end dates of the contract
  • Due dates

The subscription becomes the billing plan for both parties. From the subscription, JustOn Billing & Invoice Management collects all the invoicing-relevant data and creates your invoices via an automatic invoice run.

To this end, it combines account information such as name and address with the products booked in the subscription contract, the pricing model and the due dates.

From invoice to payment

The regular generation of recurring invoices is seamlessly followed by the distribution to customers, SEPA direct debit collection, automatic verification of incoming payments, receivables management via an automated dunning run, and payment reconciliation.

Customers can pay their invoices directly via the payment page of JustOn Cash Management or, in prospectively issue a SEPA mandate for direct debit collection.

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Billing Automation

Billing automation

Billing automation for digital business models

 

Billing automation as solid basis

Contracts and billing automation are the basis of any business. Whether your business model is based on recurring billing (subscription), one-time sales of products and services, or usage-based data: You monetize these models or combinations of them directly via JustOn.

That is why the software is ideal for monetizing innovative business models, based on subscriptions, commissions and marketplace scenarios.

JustOn automatically retrieves all relevant data from your CRM, ERP, project management or issue tracking systems as the basis for the invoice generation.

Mapping any contract model

In JustOn, you model your contracts manually or have them built automatically. The resulting billing plans make up the „blueprints“ for the future invoices. They combine the relevant customer data with the details of the products or services to be charged, which will figure as invoice line items on the created invoices.

JustOn allows for flexibly creating contracts, supporting

  • Service periods
  • Automatic renewals
  • Cancellation terms
  • Rule-based price increases

You can also create invoices directly from arbitrary objects or opportunities, bypassing the billing plans.

Unlimited Pricing Options

Using JustOn, you quickly set up and monetize every pricing or business model. The software includes multiple preconfigured models and provides the possibility to configure new models according to your needs. Define your pricing models and billing periods, keeping the option to modify or adjust them according to your business and processes.

JustOn provides unlimited possibilities to configure your product and service offering. Without great effort, you define any pricing and billing models:

  • One-time payments for products and services
  • Reccuring billing for subscriptions
  • Usage-based billing (time, clicks, numbers, orders)
  • Commission-based contracts (revenue, quantity)
  • Flat rates and tiered prices
  • Quantity discounts or bundled pricing with a minimum fee
  • Prices with start and end dates
  • Payment plans (installments)

Subscriptions, commissions and marketplaces

ou run a marketplace, sell subscriptions or invoice service packages in combination with individual usage data? In any case, JustOn is the perfect billing solution for your business model. Several recipients, multiple currencies or different languages do not cause problems.

Innovative, forward-looking business ideas are characterized by flexibility. With JustOn, you flexibly model your business scenarios so that they always meet the rapidly changing market conditions and customer needs in the best possible way.

Flexible pricing models and wide-range offerings improve the customer relationship and drive your economic success.

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VAT Check

VAT CHECK

Automatic VAT validation in Salesforce

VAT identification number validation

VAT Check: Before doing business across borders in the EU, companies need to validate the VAT identification number – also called VAT number – of their business partners.

The VAT Check via JustOn Billing & Invoice Management gives our customers the security that an European VAT information exists.

This means our customers can ensure that their business partners are subject to value-added tax and can sell their goods or services VAT-free in B2B business. If companies do not chec k the VAT identification number and it is found that the customer’s information was incorrect, the companies will pay the VAT themselves.

Direct connection to the VAT information exchange service

JustOn Billing & Invoice Management offers a direct integration with the European VAT Information Exchange System (VIES) for VAT validation.

This system searches VAT identification numbers in national VAT databases and tells whether EU VAT information exists.

VAT information at a glance

Using the integration with VIES you can directly check if a company is registered for cross-border business within the EU. This validation is done by an automatic check of the VAT number of one or more accounts.

As a result, you will know if the VAT number is valid.

You will also receive:

  • the name and address associated linked to the VAT number (if permitted by the relevant country)
  • the timestamps of the last checks and
  • any error messages.

Information of the invalidity of VAT numbers

If VIES indicates that a VAT number is invalid, this may be du to various reasons.

Either the VAT number does not exist in the databases that are accessed by VIES or the number is not activated for cross-border transactions within the countries of the European Union. It is also possible that the company is not yet registered with its VAT number, but the registration is already in progress.

Changes may not be reflected immediately in the national databases, which is why VIES may not always retrieve current information.

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SCHUFA Credit Information B2C

SCHUFA credit information B2C

SCHUFA credit checks for the B2C sector

Reliable information for the B2C sector

For companies that work in direct contact with end customers, JustOn SCHUFA Inquiries offers the following types of SCHUFA credit information B2C.

  • SCHUFA Inquiry
  • SCHUFA Identity Check

SCHUFA information for end customers

Benefit from SCHUFA information B2C.

You receive reliable information on the creditworthiness of your customers, information on non-contractual business transactions and data from public directories and official announcements.

SCHUFA identity check

The SCHUFA Identity Check provides you with important information on natural persons.

Using the SCHUFA Identity Check, you can actively protect yourself against identity fraud, for example. By comparing the specified personal data with the SCHUFA database, you gain clarity about the identity of your customer.

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SCHUFA Credit Information B2B

SCHUFA credit information B2B

SCHUFA credit checks for the B2B sector

More trust and security

The application can be used to quickly and easily create three types of SCHUFA credit information in the B2B sector:

  • SCHUFA Short Inquiry
  • SCHUFA Short Inquiry Direct
  • SCHUFA Compact Inquiry
  • SCHUFA Full Inquiry

The integrated monitoring automatically updates the data and informs you about changes.

Brief information for a compressed overview

The short inquiry offers reliable data that provides you with a compressed overview of the liquidity of (potential) business partners.

This type of information is suitable for deals whose loss would represent a small to medium business risk.

Compact and full credit information

The compact and full inquiry provide more detailed information on the creditworthiness of potential and existing customers.

Based on a broader database, it offers your company even more security. They are a good choice for checking the liquidity of business partners before concluding an order with a larger volume.

This way, you can prevent non-payments, which represent a medium to large business risk.

Automatic Monitoring for B2B

The SCHUFA reporting service as an automatic monitoring function is ideal for companies that want to keep an eye on the current financial situation of their B2B business partners. Using this functionality, you can retrieve regularly updated liquidity information from SCHUFA.

If you have ordered the reporting service for the account of an existing customer, a new report is automatically generated and assigned to the customer account as soon as new data is available. You can then compare the current data with previous reports in order to analyze the credit rating history, identify trends at an early stage, and minimize risks.

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SCHUFA Credit Information

SCHUFA credit information

Automatic SCHUFA credit check for Salesforce

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Safe time and money

Reduce your administrative effort with automatic SCHUFA credit information.

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Minimize financial risks

Check your customers’ liquidity and reduce the risk of non-payment.

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Strengthen relationships

Create the basis for sustainable and trusting customer relations.

More trust and security

Long-term customer relationships are based on transparency and trust. Check the liquidity of your business partners directly in Salesforce.

You can use our software to automatically retrieve SCHUFA information. We offer various types of reports for the B2B and B2C sectors provided by our partner SCHUFA.

Selection of credit information

JustOn SCHUFA Inquiries allows you to retrieve different types of SCHUFA information. For the B2B area, companies benefit from:

  • SCHUFA Short Inquiry
  • SCHUFA Short Inquiry Direct
  • SCHUFA Compact Inquiry
  • SCHUFA Full Inquiry
  • SCHUFA Monitoring

In the B2C sector, the following SCHUFA checks are particularly relevant:

  • SCHUFA Inquiry
  • SCHUFA Identity Check

All types of SCHUFA information are directly accessible in our Salesforce application and can be retrieved from there for each account.

Retrieval based on a legitimate interest

In order to request a SCHUFA inquiry, you must indicate a legitimate interest within the meaning of the General Data Protection Regulation (DSGVO). The basis is a contractually fixed business relationship between your company and your customers. JustOn SCHUFA Inquiries supports the following legitimate interest types for B2B-type inquiries:

  • Ownership structure
  • Credit check
  • Receivable
  • Initial business contact
  • Credit decision
  • Overdue claim
  • Insurance contract
  • Enforcement information

Automatic Monitoring

In addition to the situational assessment of the creditworthiness of business partners, the app provides the SCHUFA monitoring. Companies operating in the B2B sector can access updated information at any time via permanent monitoring.

This enables companies to compare SCHUFA credit information and to better assess opportunities and risks even beyond the conclusion of the transaction.

Storage of the information

Each requested inquiry is saved directly at the customer account in Salesforce.

There, it can be opened and downloaded as pdf document.

The automatic SCHUFA check for Salesforce complements your 360-degree customer view and reduces the risk of non-payment.

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Invoice Management

Invoice Management

Invoicing in Salesforce: Digital, fast, correct

Automatic Invoice Generation

JustOn Billing & Invoice Management handles your invoicing process and offers an efficient invoice management in Salesforce.

The software automatically captures customer and contract data as well as product and price information from your backend systems – Salesforce or other CRMs, ERP, project management or issue tracking systems.

It prepares this data, and generates, distributes and archives your invoices.

In all cases, you define the billing details, the level of automation and the invoice design.

Automatic Invoice Run

The invoice run is the core concept of JustOn’s invoice management. Based on the retrieved data, it generates invoices, pro forma invoices or credits, where you always determine the level of automation.

  • The automatic invoice run performs the following steps of the invoice management:
  • Retrieving customer and contract data
  • Retrieving product and price information
  • Preparing invoice data
  • Generating and updating draft invoices
  • Updating draft invoices
  • Generating invoices, pro forma invoices and credits

Cancellations, credits & more

JustOn Billing & Invoice Management also allows for:

  • Canceling invoices
  • Creating invoices manually
  • Triggering partial credits, settlements or refunds
  • Defining invoice runs for different invoicing periods
  • Starting invoice runs manually or automatically
  • Centrally generating invoices for multiple subsidiaries

Invoices in your Corporate Design

With JustOn Billing & Invoice Management, you create invoices exactly as you need. The software offers versatile layout and design options, and ships multiple invoice templates, which you can adjust to your corporate design.

In detail, JustOn provides:

  • Versatile options for your invoice layout and design
  • Options for defining e-mail content
  • Support for many languages
  • Multiple number and data formats
  • Multiple options to display usage data
  • Different layouts for multiple tenants or subsidiaries

Tax compliant invoices

Tax-compliant billing & invoicing: Companies can overcome this hurdle by automating their financial processes with JustOn.

Tax law requirements, national, European and international tax rates and other relevant tax rules can be solved with the help of JustOn Billing & Invoice Management.

The software enables companies to comply with the GoB and GoBD as the tax law basis in Germany, to check VAT identification numbers for cross-border transactions within the EU, or bill in compliance with North American tax rules for trade relations with the USA and Canada.

Invoice distribution and storage

JustOn automatically distributes and archives your invoices. Choose the variant your customers want from different distribution channels.

JustOn supports multiple channels for distributing invoices:

  • Distribution via mail
  • E-mail distribution of PDF documents
  • Integration with e-invoicing services like Basware and Crossinx
  • Upload to cloud storage services like Google Drive or Amazon S3
  • Convenient invoice archiving
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Multibanking

Multibanking

EBICS-compliant connection to multiple banks

Multibanking über JustOn Bank Payments für Salesforce

All bank accounts at a glance

Many companies use multiple bank accounts to organize income and expenses according to their purposes and in a meaningful way. While the decision to opt for multibanking is correct to some extent, it does involve a high level of administrative effort and is very prone to errors.

Thanks to the multibanking function of JustOn Cash Management, you are able to access all bank accounts via one platform.

With a single login, you retrieve account statements, make transfers, collect SEPA direct debits and reconcile incoming payments with open payment requests – for accounts and cards in multiple banks.

EBICS Banking

Especially in multibanking, the protection of financial data plays a major role. Our software ensures this data protection through a bank integration that is compliant to the European communication standard EBICS.

Electronic banking via EBICS meets the requirements for secure and flexible communication with all listed banks and credit institutions.

The automatic data transfer between Salesforce and your bank accounts reduces your administrative effort and thus increases the effectiveness of your processes.

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Benefits for the liquidity management

Besides the time-saving access to multiple bank accounts, multibanking offers another key benefit.

Your finance department always keeps an up-to-date overview of all liquid assets, can precisely track each single transaction, and thus maintains a real-time overview of the cash flow. This data supports financial planning and simplifies the systematic planning and control of financial resources in liquidity management.

Native development on Salesforce

The bank integration – developed natively on Salesforce – integrates seamlessly with other JustOn products and all major ISV applications available on the Salesforce marketplace AppExchange – including Salesforce CPQ & Billing and Salesforce Order Management, as well as any custom object that maps a receivable.

Users work in the familiar Salesforce user interface with the security and effectiveness of the world’s best CRM platform.

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Monthly Recurring Revenue

Monthly recurring revenue

Monthly recurring revenue as key performance indicator

The MRR as KPI in the subscription business

The Monthly Recurring Revenue (MRR) is one of the most important financial metrics in the subscription business.

The MRR is the key figure that gives you a real-time view of your monthly subscription revenue. From this metric, you can deduce the financial situation of your company – from which you can then create plans for business growth.

The Monthly Recurring Revenue prospectively captures the revenue that a company generates from all active subscriptions in a given month. This calculation includes recurring payments, discounts and benefits, but not one-time payments.

The month as basis for reviewing recurring revenue

In the subscription business context, a month is the appropriate period to measure growth. MRR is suitable for reviewing recurring revenue and ensuring a steady cash flow each month. In addition, MRR metric allows companies to see at a glance how many new customers have signed up and how many have churned.

Recording the monthly recurring revenue shows the current situation and highlights trends. Thus, this key figure facilitates both the retrospective and the forecast of future revenues.

Of course, the MRR also helps – by comparing monthly revenues and expenses – to estimate the available resources and to make budget planning decisions (as to increase expenses or save money).

MRR Reporting

Because of the benefits that MRR brings to the subscription business, our software offers a special reporting function that captures the MRR.

The MRR reporting delivers detailed results and makes revenue forecasts, from which you can derive actions and steps to support the growth of your business.

Breakdown of the MRR in reporting

However, capturing the MRR only makes sense if you go beyond a simple calculation and break it down into different values of MRR in the analysis. In this way, the development of the business can be analyzed more precisely.

One advantage, for example, is to separately record additional monthly revenue from new customers or from the expansion of services for existing customers, as well as the loss of revenue due to customer churn, and to include this in the overall analysis.

Differentiation of MRR

For reporting purposes, our software allows to determine the following values of MRR:

  • Actual MRR
  • Initial MRR
  • Previous MRR
  • Change MRR
  • Smooth Change MRR
  • Expansion MRR
  • Churn MRR

For more information on the MRR survey and other key performance indicators, please refer to our technical documentation.

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